Job description


Tallatoona Community Action Partnership, Inc.

JOB TITLE: Early Head Start/Head Start ERSEA Coordinator


STATUS: Non-Exempt


General Description

Under the direction of the Early Head Start Administrator, the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) Coordinator will be responsible for ensuring that families recruited for the Early Head Start Child Care Partnership meet eligibility criteria for Early Head Start and as applicable Georgia’s Childcare and Parent Services (CAPS) according to the requirements of the Head Start Performance Standards, Georgia Bright from the Start: Department of Early Care and Learning (DECAL) Rules and Regulations and the Tallatoona CAP, Inc. Early Head Start Child Care Partnership and all other federal, state and local regulations as applicable. This position will support and implement best practices that support high quality learning and school readiness.

Duties and Responsibilities

Develop and maintain a monitoring system and ERSEA policies and procedures in order to determine the eligibility of children and ensure full enrollment.

Monitor, track, implement corrective actions as necessary and conduct follow-up to ensure ERSEA compliance.

Evaluate ERSEA system for effectiveness and provide input and solutions to strengthen policies and procedures.

Process, review and verify all applications for completeness and eligibility determination.

Assist in the coordination of recruitment efforts, working closely with the Family Advocates, to ensure eligible children are enrolled and that wait lists are maintained.

Review wait lists in accordance with policies and procedures for accuracy and eligibility to ensure enrollment slots are filled within the required time frame.

Ensure that no more than 10 percent of enrolled children exceed the low-income guidelines and that at a minimum 10 percent of children enrolled are children with documented disabilities.

Review attendance reports and complete analysis of absenteeism. Assist in development of an action plan when average daily attendance falls below 85%, in conjunction with the Family and Community Partnership Manager and Early Head Start Family Advocates.

Maintain enrollment files for all enrolled, previously enrolled and wait listed children in accordance with agency directives. Ensure files are accurate, complete and accessible for monitoring, Federal reviews and annual audit.

Generate the enrollment report at the end of each month and submit to Systems Administrator by deadline.

Perform accurate data entry of case files into ChildPlus.

Provide frequent in person, phone and written contact with staff and families often involving sensitive and or confidential information.

Assist families with transition into Early Head Start as well as families transitioning out of the program into Head Start or child care.

Work closely with the Family Advocates and provide support as needed.

Maintain confidentiality at all times of program participants, staff and records in accordance with all applicable guidelines and procedures.

Design and deliver training to staff members on ERSEA procedures, application in-take and new initiatives relative to ERSEA regulations and policies and procedures.

Adhere to NAEYC Code of Ethical Conduct.

Promote staff and parent understanding of Early Head Start and Head Start program philosophy, goals, objectives, policies and procedures.

Develop and promote positive, professional, constructive relationships between Early Head Start staff, Child Care Partnership staff and community agencies in order to ensure effective communication to support program quality and compliance.

Submit monthly and weekly reports to the Early Head Start Administrator and Family and Community Partnership Manager as directed.

Participate in annual audit, Self-Assessment and strategic planning process.

Report all needs related to ERSEA to the Early Head Start Administrator.

Perform other duties as assigned by supervisor.

Knowledge, Skills and Abilities

Strong verbal, written, organizational and interpersonal skills and have the ability to plan and organize.

Sustained concentration with attention to detail and accuracy with ability to multi task.

Administrative experience with strong emphasis in record keeping, tracking and reporting.

Strong problem solving skills.

Ability to work with individuals inclusive of all ethnic, racial and cultural backgrounds.

Ability to work as a team member collaborating with staff, parents and community resources.

Must be able to attend and participate in required meetings and trainings at various locations and be able to work a flexible schedule.

Basic knowledge of the community and its resources is required.

Intermediate to advanced computer skills, Internet and email.

Individual with both oral and written English/Spanish bilingual skills preferred.

Must have access to reliable transportation and be willing to travel to Early Head Start Child Care Partner sites in six counties (Bartow, Floyd, Gordon, Haralson, Paulding, and Polk).

Must meet agency attendance requirements.

Education and Experience

Associates degree in Human Services or related field, Bachelor’s degree preferred; will consider equivalent combination of education, training, skills, and experience.

Demonstrated computer and office skills required.

Minimum of one year Early Head Start or Head Start experience in a family service position preferred.

Experience developing and delivering training to adult learners preferred.

Knowledge of Head Start Performance Standards and Childcare and Parent Services (CAPS) preferred.

Work Environment

This job operates in a childcare environment. This role routinely requires interactions with children, parents, noisy and fast paced day to day activities. Requires uses of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Equal Opportunity Employer

Tallatoona is an Equal Opportunity Employer. Tallatoona does not and will not discriminate in employment and/or personnel practices on the basis of race, gender, age, disability, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are also performed without regard to these items.

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