Website Tallatoona CAP, INc.

Helping Families Take Their Lead


            Tallatoona Community Action Partnership, Inc.       


JOB TITLE:                                                                                                                             Fiscal Director

CLASSIFICATION:                                                                                                                 Full-Time/Regular

FLSA STATUS:                                                                                                                      Exempt/Supervisory

OFFICE LOCATION:                                                                                                             Corporate Office, Cartersville

General Description:

The Fiscal Director is responsible for directing the fiscal functions of the Agency in accordance with generally accepted accounting principles issued by the Financial Accounting Standards Board, other regulatory and advisory organizations and in accordance with financial management techniques and practices appropriate within the not-for-profit industry.  The ideal candidate will be an experienced leader and financial executive who can assume responsibility for the day to day operations of the Accounting Department while developing and implementing Accounting systems, policies and procedures to improve the efficiency and ensure compliance with all laws and regulations related to the Accounting and finance function.

Duties involve responsibility for planning, directing, and administering the Accounting, budgeting, property controls, and overall Fiscal Management of the Agency operations and delegated programs. Work involves establishing and maintaining fiscal controls, preparing financial reports and tax returns and monitoring controls.

Duties and Responsibilities

Supervise bookkeeping staff, enforce fiscal policies and procedures, recommend payroll actions, conduct employee performance appraisals, etc.

Provide recommendations to Executive Director and Board of Directors of alternative fiscal practices or plans which would result in additional revenue, decreased expenditures and financial efficiency.

Plan, organize and coordinate the duties for the fiscal department staff.  Provide technical advice and assistance regarding fiscal matters, policies, procedures and computerized accounting systems.

Maintain accurate general ledger and all other financial records.  Prepare financial and statistical reports as requested by the Executive Director and Board of Directors.

Assist in preparation and revision of budgets for all contracts, grants and proposals cooperatively with the Executive Director and Board of Directors.

Monitor all contract, grant and corporate budgets to maintain controlled spending, utilize all available funds and verify that expenses are appropriate to line items in budget.

Communicate with funding agencies to ensure sufficient funds are available for program operation, perform fund transfers.

Review and approve financial status reports and funding reimbursement vouchers.  Ensure the reports are reconciled to the general ledger, verify supporting documentation and submit to funding agencies in a timely manner.

Prepare monthly fiscal report and present to Executive Director and Board of Directors at monthly Board meeting. Provide copy to Program Directors.

Review and approve bank reconciliations on a monthly basis, verifying balances are reconciled to general ledger.

Approve bi-weekly Payroll documents prior to processing pay checks.  Ensure that quarterly tax returns are prepared and submitted timely and are reconciled to the general ledger.

Ensure compliance of purchasing procedures, perform physical inventory of assets and equipment annually, maintain current inventory list, and ensure items are tagged as purchased or obtained.

Provide technical assistance to staff with upgrade computer issues and software. Monitor computer systems to ensure proper operations are sustained.

Maintain proper system of internal controls, and an understanding of general, accepted accounting principles and tax matters that could affect the organizations staff or boards.

Partner with the Human Resources Department to ensure effective joint collaboration with automated systems that support both departments.

Annually review service contracts, leases and maintenance agreements, vehicle insurance, commercial insurance and requesting bids when necessary.

Prepare and present complete and accurate fiscal records for the annual independent audit, respond to findings with corrective plan of action, review financial and compliance report prepared by auditor with Executive Director and Board of Directors. Forward a copy of report to funding agencies.

Ensure accurate and timely submission of all reports monthly, quarterly and annual.

Attend staff, departmental, Board and Committee meetings as required.

Comply with all local, state and federal government compliance and reporting and perform related duties as required by the Executive Director and/or Board of Directors.

Knowledge, Skills and Abilities

In-depth knowledge of non-profit Generally Accepted Accounting Principles (GAAP) and financial reporting principles and practices including Accounting, budgeting, finance, cost control principles and compliance and reporting for private and federal grants.

Knowledge of automated financial and accounting reporting systems; experience with upgrading and/or integrating Accounting systems is a plus.

Ability to analyze financial data and prepare financial reports, statements, and projections.

Outstanding analysis and spreadsheet skills; pivot table skills a plus.

Audit preparation, budgeting, and year end closing experience required; fund and grant Accounting experience helpful.

Strong general ledger, Accounts Payable, Accounts Receivable, Payroll, income tax and banking working knowledge.

Experience with computerized accounting, payroll, data systems, word processing, bookkeeping and spreadsheets.

Knowledge of purchasing procedures, property management and inventory control.

Excellent organizational skills and the ability to prioritize and meet strict deadlines.

Excellent communication skills, both verbal and written and demonstrated practice of maintaining high level confidentiality.

Education and Experience

Bachelor’s degree in Accounting, Financial Management or Business Administration required; CPA strongly preferred; 3+ years’ financial reporting, cost accounting, and managerial accounting experience, preferably in the nonprofit sector; or any equivalent combination of education, certification, training, and/or experience listed herein.

Work Environment

This job operates in an office environment. This role routinely requires interactions staff, clients and vendors.  Requires use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines (eFax).

Physical Demands

Must be able to clearly communicate verbally.  Must be able to drive and travel between different counties as required.   Must be able to complete administrative duties to include reading, talking, sitting and standing for blocks of time.  Must be able to lift and move paperwork and files, up to 20 pounds.  While performing the duties of the job the employee is regularly required to walk, climb steps, sit, use hands to move objects/operate keyboards, reach with hands and arms, stoop, kneel, crouch, speak and hear.  Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Equal Opportunity Employer

Tallatoona Community Action Partnership, Inc. is an Equal Opportunity Employer.  Tallatoona Community Action Partnership, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including but not limited to: recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training.

A RESUME is required along with completed Tallatoona Job Application

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